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Health and Safety Policies & Procedures

Safety Policies:

Writing of Health and Safety Policies and ProceduresThe health and safety policy is the basis of your company safety management system. All companies should have a health and safety policy and if you employ five or more persons this policy must be written down. The safety policy is usually divided into three sections

  • Policy Statement of Intent
  • Organisation (roles & responsibilities)
  • Arrangements for Health and Safety

Your health and safety policy should influence all your activities, including the selection of people, equipment and materials, the way work is done and how you design and provide goods and services. A written statement of your policy and the organisation and arrangements for implementing and monitoring it shows your staff, and anyone else, that hazards have been identified and risks assessed and either eliminated or controlled.

At RSC, we can assist you in developing a suitable comprehensive safety policy for your company, ensuring that it is relevant and specific to your organisation and the work you and your staff undertake.

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Where proposed work is identified as having a high risk, strict controls are required, the work must be carried out against previously agreed safety procedures e.g. a Permit-to-Work system.

The Permit-to-Work is a documented procedure that authorises certain people to carry out a specific task within a specific time frame. It sets out the precautions required to complete the work safely, based on a risk assessment. It describes what work will be done and how it will be done (the latter may be detailed in a Method Statement).

Permits-to-Work are usually required for high risk activities such as
  • Confined Space Working
  • Roof Working
  • Hot Works
  • Maintenance Activities
  • Working on Live or High Powered Electrical Systems
  • Digging (where underground services may be present)
  • Working on or Near Asbestos Containing Materials (ACMs)

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Safety Management Systems:

Key elements of a health and safety management system include;
  • Policy
  • Organising
  • Planning and Implementing
  • Measuring Performance
  • Audit and Reviewing Performance

Health and safety law requires you to have a health and safety Policy as well as appropriate arrangements for Planning, Organising, Controlling, Monitoring and Reviewing the health and safety precautions that you are required to have in place.

Simply having a health and safety management system in place does not guarantee success in managing health and safety. Nor does it mean you are complying with all the requirements of health and safety law. Everything depends on how your safety management system operates in practice and that will depend on many factors including; management leadership; effective implementation of the safety process and procedures; continually improving assessment of hazards and risks, followed by enhanced controls; use of communication and consultation processes that develop ownership at all levels in the business: and all these supported by monitoring, review and improvement of the systems.

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Company and Employee Safety Handbooks:

Company health and safety handbooks provide instruction and guidance to Line Managers on the policy, top-level organisation and arrangements by which the company ensures the maintenance of acceptable standards of health and safety throughout the organisation.

The employee health and safety handbook is an acceptable method of ensuring your staff receive adequate health and safety information. The full company safety policy may be a long detailed document that all employees may not be expected to know in detail. By providing employee safety handbooks, the main safety critical elements of the company safety policy can be extracted and displayed in a clear easily understandable format for employees at all levels within the organisation.

RSC safety professionals are able to provide bespoke company and employee safety handbooks which are relevant to your business and staff.

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Safety Policies & Procedures Services

Listed below are a range of other related services that RSC offer, click on one of the links below to find out more:


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